Notarised Documents
A fact of life in the UAE. Make sure you have this correct before coming
here.
Thanks to the HCT personnel department for this information.
It is important employees have the birth certificate and marriage
certificates notarized. Failure to do so will result in delays in the processing of dependent's visas (if applicable).
If an employee is unable to have his/her highest educational qualification verified by the institution, the document of highest qualification must be notarized.
Employees are encouraged to have these documents notarized in their home country of issue, as the process is much simpler and less expensive.
All costs associated with notarization are borne by the employee and are not reimbursable. Notarized documents are returned to the employee at the end of employment.
The procedures outlined below are there to assist you in obtaining the necessary notarization. The onus is on the employee to contact and forward the documents to the relevant
department(s) for the
notarization to be carried out. It is advisable to have your originals at hand in case the relevant
department(s) require to verify the legality of the copy.
Documents which Require Notarization
The following documents must be notarized:
Marriage Certificate ( Living together is not allowed
legally, even for "engaged" couples)
Dependent Children's Birth Certificates
Notarization carried out in the U.A.E.
If an employee is unable to carry out notarization of documents in his/her home country, then
notarization can be carried out in the United Arab Emirates following the procedures outlined below:
Documents must be notarized by a Notary Public in his/her home country.
Documents notarized by either the employee's embassy or Consulate in the
U.A.E.
Documents notarized by the U.A.E. Ministry of Foreign Affairs in the
U.A.E.
Notarization carried out in Home Country.
The procedures with regard to notarization of documents in the U.K., U.S.A. and Canada are outlined. For other countries employees are asked to contact the nearest
U.A.E. Embassy to determine the
required procedure.
(Marriage Certificates, Birth Certificates and where necessary Qualifications)
The following information has been received from the embassies (updated March 2000). The procedures outlined must be followed to avoid delays. We apologize for the time and costs associated with the notarization of documents.
UNITED KINGDOM
1.Copy of documents stamped and signed by a Notary Public.
2.Endorsed by:
The Foreign & Commonwealth Office Legislation
Department Clive House Petty France London
SW1 Tel.No. 0171-270-3000
3.Endorsed by:
Embassy of the United Arab Emirates
Legislation Department 48 Princes Gate London
SW7 2QA Tel.No.0171-823-7880 or
0171-589-3434
Note: If you are personally taking the documents to the embassy, please ensure that it is handed in between 0900 and 1330 hours, Monday to Friday.
Costs: The Foreign & Commonwealth Office charge GBP.12.00 for each document. The
U.A.E. Embassy charges GBP.10.00 for each document (please check as costs may have changed)
If you have several certificates to be notarized please request the Notary Public to bind the document together, ensuring each certificate is listed on a covering sheet and classifying them as one document.
This will avoid each document being charged separately.
Payment: Cheque made payable for the correct amount to The Foreign & Commonwealth Office.
Postal Order for the correct amount to the U.A.E. Embassy
Note: If you are unable to go personally to the above offices, you can send the documents together with the cheque for the amount to The
Commonwealth & Foreign Office enclosing an envelope with the U.A.E.
Embassy address and the Postal Order for the correct amount. The Commonwealth & Foreign Office will then forward the documents to the
U.A.E. Embassy for notarization. On notarizing the documents, the U.A.E. Embassy will return the documents to you. It is advisable that you send the documents to the Commonwealth & Foreign Office by a reputable courier service.
UNITED STATES OF AMERICA
In the U.S.A. you must get the documents endorsed by the following in the order shown:
1.Copy of document stamped by a Notary Public
2.Endorsed by:
Country Clerk
3.Endorsed by:
Secretary of State of your State of Residence
4. Endorsed by:
U.S. State Department
Certification Office
518 23rd Street NW
State Annex 1
Washington, D.C. 20520
Tel.No. 202-647-5002
Toll Free: 1-800-688-9889
URL:http://www.stste.gov/www/authenticate/info.html
5. Endorsed by:
U.A.E. Embassy
Authentication Office
1255 22nd Street NW
Suite 700
Washington, D.C. 20037
Tel.No. 202-955-7999 or 202-338-6500
Costs: Please contact the relevant offices/departments to obtain the up to date charges.
Note: If you require the U.S. State Department to forward the documents to the
U.A.E. Embassy then please ensure there is an envelope with the Embassy address clearly printed together with a check for the correct amount. Attach a covering letter to U.S. State Department. To forward the documents to the
U.A.E. Embassy in the envelope provided. The U.A.E. Embassy will return the notarized documents to you. Please check with the Embassy if any delays.
When sending the documents to the U.S. State Department, please ensure you send them via a reputable courier service.
CANADA
Notarization carried out at home country
Follow the steps outlined for notarization of documents:
1.Copy of document signed and stamped by Notary Public.
2.Endorsed by: The Province in Canada to which you belong. Go to you Department of Justice or Attorney General, they generally are responsible for Notary Publics in the province.
3.Endorsed by: The Canadian Ministry of Foreign Affairs. Send to:
Authentication and Service of Document Section
JLAC
Department of Foreign Affairs and International Trade
125 Sussex Drive
Ottawa, Ontario
K1A 0G2
4.At this point you have the choice of continuing to step 5 or you can bring the documents to the UAE and submit them to the Canadian Embassy. The College Personnel Office will advise and assist you with completing the notarization. Any associated costs will be the responsibility of the employee.
6.Endorsed by: The U.S. Embassy or nearest U.S. Consulate General in Canada
You can save time by enclosing a letter asking them to forward your documents, once they have been endorsed to The U.S. Consulate General. You must enclose an envelope addressed and prepaid to the U.S. Consulate General along with the fee ($32.00 U.S. at the time of writing) that is required for this
service. You will also need to include a self-addressed envelope for the U.S. Consulate to return all documents to you. Choose the U.S. Consulate closest to you. This will actually complete
Steps 5 and 6 for you.
7.Endorsed by:
The U.S. State Department
The Certification Office
518 23rd Street, NW
State Annex 1
Washington, D.C. 20520
Tel.No.202-647-5002
Toll Free: 1-800-688-9889
URL: http://www.state.gov/www/authenticate/info.html
8.Endorsed by:
Embassy of the U.A.E
45 O'Conner Street, Suite 1800
Ottawa, Ontario
K1P 1A4
Telephone: (613) 565 - 7272
Costs: Please contact the relevant offices/departments to obtain the up to date charges.
Note: If you require the U.S. State Department to forward the documents to the
U.A.E. Embassy then please ensure there is an envelope with the Embassy address clearly printed together with a
check for the correct amount. Attach a covering letter to the U.S. State Department to forward the documents to the
U.A.E. Embassy in the envelope provided. The U.A.E. Embassy will return the notarized documents to you. Please check with the Embassy if there are any
delays.
When sending the documents to the U.S. State Department, please ensure you send them via a reputable courier service.
The following addresses and telephone numbers in Canada will be useful:
U.S. Embassy in Ottawa
100 Wellington Street
Ottawa, Ontario, Canada K1P 5T1
Tel.No.613-248-25256, 25106, 26271 and 25170
Fax.No.613-233-8511
J.L.C.A
External Affairs and International Trade
125 Sussex Drive
Ottawa ON, Canada
K1A OG2
Tel. 613-944-4000
Fax. 613-996-9709
U.S. Consulate General Offices in Canada:
Suite 1050
10th Floor, 615 Macleod Trail, S.E.,
Calgary, Alberta, Canada T2G 4T8
Tel.No.403-266-8962
Suite 910
Cogswell Tower
Scotia Square
Halifax, N.S., Canada B3J 3K1
Tel.No.902-429-2480
Fax.No.902-423-6861
P.O. Box 65
Postal Station Desjardins
Montreal, Quebec, Canada HSB 1G1
Tel.No.514-398-9695
Fax. No. 514-398-0973
360 University Avenue
Toronto, Ontario, Canada MSG 1S4
Tel.No.416-595-1700
Fax.No.416-595-0051
1075 West Georgia Street
Vancouver, British Columbia, Canada V6E 4E9
P.O. Box 5002
Point Roberts WA 98281-5002
Tel.No.604-685-4311
Fax.No.604-685-5285
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This page was last updated by Leigh
Butler on August 28, 2002
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